Finding the right wedding venue takes a lot of time and research and can often be one of the hardest parts of planning a wedding. You need to make sure that your venue checks all the right boxes before you sign on the dotted line, so here are 3 important things to consider before you choose your wedding venue. 

P.S. If you stay until the very end there’s a special treat 😉

Consider the venue size

I actually recommend to make a rough draft of your guest list before you start looking at venues. When starting your venue search, you need to know how many people you’re planning to invite to your wedding and compare the number of people the venue can comfortably fit. Aside from the venues guest count capabilities, you also want to see the space and think about how your guests and tables will fit. If your guest list is 200 and the venue holds 200, you want to confirm is this with or without a dance floor. Ask to see pictures of a wedding with the same guest count or ask if they have past table layouts they can show you. A crowded reception can be uncomfortable especially when you’re trying to fit a dance floor and possibly a buffet table. As well, if a venue is too large, it can affect the atmosphere and the overall look if the room feels empty.

wedding chapel in new Braunfels, tx
Photo by Laura Ridge Photography

What is the Plan B for inclement weather

Of course we all hope your wedding day is sunny with a perfect breeze but we can’t control the weather so make sure to ask what the Plan B for bed weather is. Do you like the space? Make sure you would be okay with the look of the Plan B space if it did come to choosing that back up plan the day before the wedding.

Preferred vendors

You’re going to be working with several different vendors in the time leading up to and on your wedding day. Many venues have a preferred vendor list but what you want to check if it’s required for you to use their vendors. If they do work with specific vendors, make sure that you’re happy with their experience, style, personality, and pricing. When a venue works with preferred vendors, it means they’re confident in their experience and ability to delivery but it’s more important for you to choose vendors that fit in with your budget and overall preferences.  If the venue requires you to use certain vendors just make sure they match your budget as well. I have seen couples say yes to their dream venue and then realize the the required cater was thousands of dollars over their budget so then they were tight all other areas. If this is your situation, I recommend to keep looking for a venue the you like just as much but with the option to choose your own cater or use a more affordable cater.

Related: If your venue has a coordinator, do you still need a wedding planner?

Another area that could eat up your budget if if the alcohol and drinks are required to be purchased through the venue. Alcohol and drinks a big part of your wedding so it’s important to find out whether you can bring your own alcohol or if the venue will supply the drinks and what those costs are.

There are many different factors to consider when choosing the perfect wedding venue but make sure that it’s a space that speaks to your personalities and style as a couple.

To help you get started on your venue search in Austin, TX here is a helpful blog from Brides of Austin showing the most versatile wedding venues in Austin, TX

checklist to help choose your wedding venue

I’ve created a printable guide for you to use as you start to research venues, complete with questions, space for notes and a Pros and Cons list!

Let’s get this planning party started! Want Bianca Nichole Events to help plan your wedding in Austin?  Click here to send us an inquiry!

Bianca Nichole Events is an Austin based wedding planner, and will travel to San Antonio, Fredericksburg and the surrounding Texas Hill Country area.

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